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Administration forms

All research specific student administration forms are accessible on UTS: University Graduate School (Research). For ease of access we have provided the following links.

Please Note: All forms must be fully completed, signed by you, and supported and signed by your supervisor(s) before submission to Business Research Office

Rules, policies and procedures

General UTS rules, policies and procedures. See UTS:Rules

Research postgraduate key dates

Autumn Semester 01 January - 30 June

  • 29 March - Change of candidature due at Business Research Office
    Includes change of attendance pattern (full-time/part-time), leave of absence, course transfer/upgrade/downgrade, variation of program, withdrawal
  • 31 March - Change of candidature closing date for Autumn semester
  • 30 June - Review of Progress due at Business Research Office

Spring Semester 01 July - 31 December

  • 29 August - Change of candidature due at Business Research Office
    Includes change of attendance pattern (full-time/part-time), leave of absence, course transfer/upgrade/downgrade, variation of program, withdrawal
  • 31 August - Change of candidature closing date for Spring semester
  • December - Progress reports due at Business Research Office

Variation of program

To enrol or withdraw from coursework subjects. This form must be submitted by the due date at Business Research Office. Please do NOT submit e-Request. Also see UTS:Forms and UTS:Rules

Changes to candidature (student study period) details

To change your attendance pattern, thesis title and supervisors. This form must be submitted by the due date at Business Research Office. See UTS:Forms

Review of Progress

Students must submit a Review of Progress every semester unless they are on leave or under examination. See UTS:Review of progress guidelines

Doctoral or Masters assessment

Students are required to undertake a formal assessment by a review panel, who decide whether student's candidature should be continued, re-assessed, or discontinued. The assessment takes the form of both a written and oral presentation of your research proposal. Full-time students are required to undertake the assessment by the end of their second semester and part-time students by the end of their third semester. Contact your Discipline Group Research Coordinator to arrange your assessment.

Course transfer/upgrade/downgrade

Seek advice from your supervisor(s) before you apply for a course upgrade (from a Masters by thesis to a PhD) or downgrade (from a PhD to a Masters by thesis). Course upgrade must be accompanied by an assessment. See UTS:Forms

Leave of absence

Application for leave must be submitted before the closing date for change of candidature (see Research postgraduate key dates). Leave will not be granted for a total period of more than 2 semesters. This form must be submitted by the due date at Business Research Office. See UTS:Rules and UTS:Forms

Extension of candidature

If you are unable to submit your thesis for examination by the Expected Work Submission (EWS) date you need to contact Business Research Office immediately. You may be able to apply for extension. If approved, an extension for 1 semester will be granted. See UTS:Rules and UTS:Forms

Thesis submission and examination

Upon completion, students are required to submit their thesis for examination. The preparation for this begins 3 months prior to submission of thesis. See UTS: Thesis submission and examination

Intention to submit

Two to three months before submission of thesis, you should complete and submit a Notification of intention to submit a thesis form.

Your supervisor is required to nominate examiners, and submit the Nominations of thesis examiners form, and examiners' CVs and agreements to accept the invitation to examine.

Submission of thesis for examination

You are required to submit three copies of your doctoral thesis, or two copies of your masters thesis, bound in temporary binding with the Certificate of authorship included in each copy, the Student statement form, and the Supervisor's certificate.

After examination and amendments of thesis

You are required to submit three copies of your thesis bound in buckram with the Certificate of authorship included in each copy; a letter of amendments certified by your supervisor, and the Lodgement of research degree thesis in library form.

Graduation

When your thesis has been examined and you are eligible to graduate the University's Graduation Unit will contact you regarding your graduation ceremony. See UTS:Graduation

Course withdrawal

Before withdrawing, you must discuss withdrawal with your supervisor. This form must be submitted by the due date at Business Research Office. See UTS:Rules and UTS:Forms